Employees’ Leave Balance Entry
Process and User manual
‘Employees’ Leave Balance Entry’ is an application designed
to capture the leave balances as on 20-02-2019 for all the Government
employees. This exercise is a precursor for the forthcoming launch of HRMS and
the data is required for automation of leave management and pay roll process.
Casual Leave (CL), Earned Leave (EL), Half Pay Leave (HPL), compensatory Leave
(CCL), Optional Holidays (OH) and Special Casual Leave (Special CL) are the
categories of leaves that are to be updated.
This user manual guides the user step by step in completing
this task.
➤The DDO has to login in to DDOREQ Portal
(https://treasury.ap.gov.in/ddoreq/ ) with the user ID and Password.
➤ A link will be provided in this screen to enter
the leave balances. Please click on this link.
➤The user will be taken to another page where he
can see the DDO code and here, enter the password of the DDOREQ portal again.
➤The user will be navigated to the screen as
shown below. All theactive Bill IDs of HRMS of the DDO concerned will be
displayed in the drop down.
➤When a Bill ID is selected, all the employees
under that Bill ID will be displayed. In this screen, the user can see the
Employee ID, Employee Name and the said leave types of the employee covered by
the respective bill id.
Here, enter the details as asked for each leave type.
1. Casual Leave (CL): There will be 3 columns for this leave
type.
- In the 1stcolumn, enter the number of leaves credited on
01-01-2019.
- In the 2ndcolumn, enter the number leaves availed in
between 01-01- 2019 to 20-02-2019.
- In the 3rdcolumn, balance as on 21-02-2019 will be shown
by the system.
2. Earned leave (EL): This leave type has 4 columns.
- In the 1stcolumn, enter the closing balance as on
31-12-2018 and as carried over to 1st January, 2019.
- In the 2ndcolumn, enter the number of leaves credited on
01-01-2019.
- In the 3rdcolumn, enter the number leaves availed in
between 01-01-2019 and 20-02-2019 or as debited from the accounts in between
01.01.2019 and 20.02.2019
- In the 4th column, balance as on that date will be shown
by the system.
3. Half Pay Leave (HPL): This has 4 columns.
- In the 1stcolumn, enter the closing balance as on
31-12-2018 and as carried over to 1st January, 2019.
- In the 2nd column, enter the number of leaves credited on
01-01-2019.
- In the 3rdcolumn, enter the number leaves availed in
between 01-01-2019 and 20-02-2019 or as debited from the accounts in between
01.01.2019 and 20.02.2019
- In the 4th column, balance as on that date will be shown
by the system.
4. Compensatory Leave (CCL): There are 3 columns for this
leave type.
- In the 1st column, enter the number of sanctioned
Compensatory Leaves as per the proceedings of the Competent Authority.
- In the 2nd column, enter the number of such sanctioned
leaves availed in between 01-01-2019 to 20-02-2019.
- In the 3rdcolumn, balance as on that date will be shown by
the system.
5. Optional Holidays (OH): There will be 3 columns for this
leave type.
- In the 1st column, enter the number of leaves credited on
01-01-2019.
- In the 2nd column, enter the number leaves availed in
between 01-01-2019 and 20-02-2019.
- In the 3rdcolumn, balance as on that date will be shown by
the system.
6. Special casual Leave (Special CL): There is only 1 column
for this leave type.
- In that column, enter the number of leaves availed in
between 01-01-2019 to 20-02-2019.
➤ After entering these details, please save the
details for each employee by clicking on the SAVE button provided. You can make
changes to the saved data any number of times until it is confirmed.
NOTE: Once the CONFIRM button is clicked, it freezes the
data for that employee and changes can’t be made.
➤The next step is to enter the dates on which the
above said leaves were availed. To do this, click on ADD button. Then a new
page will be shown.
- In this page, user can see the DDO code, employee ID,
employee name
- Below this, there is a dropdown box of LEAVE TYPE. In this
drop down, you can see different types of leaves as shown availed by the
employee concerned.
- For each leave type, you have to enter the dates on which
that leave was availed. There is no restriction of ante dates or future dates.
Care may be taken to choose it correctly.
- For example, if Casual Leave (CL) is selected, the system
will show the number of lines (these number of lines depend on the no of days
that have beenentered in the column that says number of leaves availed from
01-01-2019 to 20-02-2019) and in each line, select the date on which leave was
availed. Do this for all the days on which that leave was availed.
- When all the dates for a particular leave type are
entered, click on SAVE. This will save the dates for that employee and for that
leave type.
Note: Data will not be saved unless SAVE button is
clicked.
- This process has to be repeated for all the leave types
and dates should be entered for all the leave types; for all employees.
➤These steps have to be repeated for all the Bill
IDs and all the employees in each Bill ID.
➤When the number of leaves and dates are entered
and saved for each employee, you can confirm that by clicking on CONFIRM
button. Once this button is clicked, it will freeze the data for that employee
and no changes are possible.
➤Like this do for all employees in all Bill IDs.
➤When the whole process is completed, it can be
submitted by clicking on SUBMIT button with biometric authentication of the
DDO.
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